Free Payroll Invoice Templates

Here’s our collection of payroll invoice templates. Feel free to download, modify, and use any you like.

Downloadable Free Payroll Invoice Templates

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employee hours invoice templates

Excel

Word

salary invoice templates

Excel

Word

editable payroll invoice templates

Excel

Word

professional payroll invoice templates

Excel

Word

These templates all have separate labor and materials sections and print well. For more templates, refer to our main page here. You can also check out our online invoice generator for an easy way to create an invoice for your projects that will look fantastic.

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When should I use a payroll invoice template?

Payroll invoice templates are ideal for managing payroll in businesses of any size:

Transparency: Clearly detail employee hours, rates, and deductions for accurate payroll documentation.
Efficiency: Templates streamline payroll processing, helping avoid errors and save time.
Professional Record-Keeping: Payroll invoices provide detailed documentation for tax and compliance purposes.

Using a payroll invoice template helps ensure timely, accurate, and professional payroll management.

How do I create a payroll invoice template?

Looking to create a payroll invoice template? We’re here to help!

Try our online invoice generator.

This tool allows you to create a payroll invoice that includes employee hours, wages, and deductions. With automatic calculations, the generator ensures accuracy, providing a streamlined, professional invoice for payroll management.

FAQ

A payroll invoice should contain employer and employee information, pay period dates, total hours worked, rates, and any deductions or taxes. Include the net pay and total payable amount.

Totals are calculated by multiplying hours by the hourly rate, adjusting for taxes, benefits, and deductions. Subtract these from gross earnings to get the net pay.

Payroll invoices are generally issued after each pay period, typically bi-weekly or monthly, to coincide with payroll schedules.

Yes, a payroll invoice for freelancers should include project-specific tasks, hourly or per-project rates, and any agreed-upon milestones for payments.

State the payment method (direct deposit, check), payment date, and any conditions related to late fees if applicable. This sets expectations for payroll consistency.

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